Why Airbnb and vacation rental bids need their own template
The buyer cares about the next guest
An office cleaning proposal can talk about nightly service. A short-term rental proposal has to prove the unit will be reset before check-in, staged consistently, and checked for damage or missing supplies.
Turnovers have moving parts
Linens, towels, trash, dishes, starter supplies, refrigerator checks, guest-left items, and photos are all part of the service promise. Put them in writing so the host knows what is included.
Add-ons protect margin
Pet hair, same-day rush windows, excessive mess, laundry, supply runs, grills, patios, hot tubs, and deep cleans should not disappear inside a flat cleaning price.
Copy-ready proposal positioning
Recommended opening: “Thank you for the opportunity to provide turnover cleaning for your short-term rental property. This proposal covers the cleaning, reset, linen/restock support, and quality-check steps needed to prepare the property between guest stays.”
Then list the property type, bedrooms/bathrooms, normal checkout/check-in window, expected number of turnovers, host-supplied inventory process, and whether photos or damage reports are included after each clean.
Suggested pricing options
- Good: Standard turnover clean after checkout with bathrooms, kitchen, bedrooms, floors, trash, and final reset.
- Better: Standard turnover plus linen handling, restock check, photo report, and priority response for same-day issues.
- Best: Better plus monthly deep-detail rotation, inventory alerts, property-condition notes, and route coordination for multiple units.
For one-off owners, quote per turnover. For property managers, quote per property type or route, with minimums for low-volume months.
Scope of work by area
Bedrooms and sleeping areas
- Strip beds and stage linens according to host instructions.
- Dust furniture, lamps, frames, ledges, vents, fan blades, and reachable decor.
- Vacuum, sweep, or damp-mop floors; check closets, drawers, and under beds.
- Make beds with clean linens and presentation-ready pillows or throws.
Bathrooms
- Clean and disinfect toilets, tubs, showers, sinks, counters, mirrors, and fixtures.
- Restock toilet paper, hand soap, toiletries, towels, and bath mats from host supply.
- Remove hair from drains and floors; inspect for leaks, stains, or guest damage.
Kitchen and dining
- Clean counters, sink, backsplash, appliance fronts, cookware, dishes, and dining surfaces.
- Check refrigerator, freezer, pantry, dishwasher, coffee station, and starter supplies.
- Sweep and damp-mop floors; spot-clean spills, food marks, cabinets, and chair/table bases.
Living spaces and final quality check
- Reset furniture, pillows, remotes, house manual, games, decor, thermostat, and Wi-Fi card.
- Restock consumables, remove trash, lock windows/doors, and stage welcome items.
- Send completion photos plus notes for damage, missing items, or low inventory.
Optional add-ons to include separately
Laundry and linens
Off-site laundry, extra linen sets, stained-item handling, towel replacement, and emergency linen runs.
Restocking and supply runs
Paper goods, soaps, coffee, trash bags, guest amenities, parking passes, and host starter kits.
Special conditions
Pet hair, excessive trash, grill cleaning, patio reset, hot tub check, holiday service, and same-day rush windows.
How to price short-term rental turnover cleaning
Airbnb cleaning pricing should match the way the work happens. A single studio turnover is different from a four-bedroom vacation rental with laundry, patios, pet stays, and back-to-back check-ins. Start with a base turnover price for each property type, then show separate add-ons for laundry, same-day rush, restocking, grill or patio cleaning, pet hair, excess trash, and deep cleaning. This keeps the proposal clear and protects the operator from absorbing every surprise as unpaid labor.
For hosts with one property, a per-turnover proposal is usually easiest to approve. For property managers, quote a menu by unit type plus route minimums: studio, one-bedroom, two-bedroom, three-bedroom, luxury or high-detail unit, and multi-property route. If the buyer expects guaranteed availability, spell out the scheduling window, cancellation policy, lockbox or smart-lock access, consumables ownership, and what happens when a checkout is late or the prior guest leaves excessive mess.
Outscoped keeps these items in the proposal instead of hiding them in a spreadsheet. The operator can include a cover letter, room-by-room scope, optional add-ons, service agreement, and a signature in one client-facing link.
FAQ: Airbnb cleaning proposals
What should a vacation rental cleaning proposal include?
Include property details, checkout/check-in timing, standard room scope, laundry process, restocking responsibility, photo report expectations, add-on services, access rules, damage reporting, and pricing by turnover or property type.
Should supplies be included in the cleaning price?
Usually no. Most cleaning companies either use host-supplied inventory or bill restocking as a separate add-on. The proposal should say who pays for paper goods, soap, coffee, trash bags, toiletries, and replacement linens.
How do you handle excessive mess or pet hair?
Put it in the optional-services section. The base turnover covers normal guest use. Pet hair, smoke odor, party cleanup, excessive trash, stained linens, or biohazard conditions should trigger extra fees or a separate approval.
Build the Airbnb turnover proposal in Outscoped
The short-term rental template is now part of the Outscoped proposal catalog. Choose the Airbnb / short-term rental turnover template, edit the scope, add optional services, send the client link, and collect the signature.